This Privacy Policy explains how Applyindex (“we“, “our“, or “us“) is committed to providing quality services to you. It outlines our ongoing obligations to you regarding how we manage your personal information. We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The APPs govern how we collect, use, disclose, store, secure, and dispose of your Personal Information. A copy of the Australian Privacy Principles may be obtained from the Office of the Australian Information Commissioner website at www.asic.gov.au.
What is Personal Information and why do we collect it?
Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include full names, email addresses, country, and academic history. This Personal Information is obtained via our website “www.applyindex.com”. We don’t guarantee website links or the policies of authorized third parties.
We collect your Personal Information for the primary purpose of providing our services to you, providing information to our clients, and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing. When we collect Personal Information, we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
Sensitive Information
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union, or other professional body, criminal record, or health information. Applyindex will not collect any Sensitive Information of yours.
Third Parties
Students’ Personal Information
Applyindex will never collect students’ personal information (such as first name, family name, email addresses, location, GPAs, or English test scores) from third parties. We will collect your Personal Information only from you.
Publicly Available Supervisor Database
Applyindex maintains a database of supervisors, researchers, and academics to support our matchmaking services. This information is collected exclusively from publicly available sources, including but not limited to:
- Google APIs
- Public research databases such as nsf.gov and nih.gov.
- University websites and publicly available faculty directories
The supervisor database may include information such as full name, research activities, email address, and research grants. This data is collected and presented for academic networking and informational purposes only. Applyindex does not collect or disclose any private or non-public information about supervisors.
Disclosure of Personal Information
Your Personal Information may be disclosed in several circumstances, including the following:
• Third parties where you consent to the use or disclosure; and
• Where required or authorized by law.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse, loss, unauthorized access, modification, or disclosure. If you have not logged into your account for 3 years, we will take reasonable steps to destroy or permanently de-identify your Personal Information.
Access to your Personal Information
You may access the Personal Information we hold about you and update and/or correct it through your profile on “www.applyindex.com”.
Maintaining the Quality of your Personal Information
It is important to us that your Personal Information is up to date. We will take reasonable steps to ensure your Personal Information is accurate, complete, and up-to-date. If you find that the information we have is not up to date or is inaccurate, please update it as soon as possible and ensure we can continue to provide quality services to you.
Cookie Policy
This Cookie Policy explains what cookies are and how we use strictly necessary cookies and similar technologies when you visit our website. Cookies are small text files that store small pieces of information. They are stored on your device when the website is loaded on your browser. These cookies help us make the website function properly, make it more secure, provide a better user experience, understand how the website performs, and analyze what works and where it needs improvement. Applyindex uses necessary cookies (e.g., Google reCAPTCHA, session cookies that indicate a user’s logged-in status, and security cookies) and similar technologies to enhance website functionality and analyze user behavior, specifically:
- Analytics: We use Google Analytics 4 (GA4) to track website usage, performance, and user engagement. This helps us understand how users interact with Applyindex and improve our services.
- Email Tracking: For service-related communications (e.g., notifications, matched supervisors, position alerts), Applyindex may track email opens and link clicks to ensure relevant delivery and performance measurement.
These cookies do not identify you personally, but you can change your browser’s settings to block/delete cookies. However, doing so may affect the functionality of our website. Listed below are the links to the support documents on how to manage and delete cookies from the major web browsers. Different browsers provide different methods to block and delete cookies used by websites. If you are using any other web browser, please visit your browser’s official support documents.
- Edge: https://support.microsoft.com/en-au/windows/manage-cookies-in-microsoft-edge-view-allow-block-delete-and-use-168dab11-0753-043d-7c16-ede5947fc64d
- Chrome: https://support.google.com/accounts/answer/32050
- Safari: https://support.apple.com/en-in/guide/safari/sfri11471/mac
- Firefox: https://support.mozilla.org/en-US/kb/clear-cookies-and-site-data-firefox?redirectslug=delete-cookies-remove-info-websites-stored&redirectlocale=en-US
International Visitors and Users
Applyindex is based in Australia and operates under the Australian Privacy Principles (APPs). However, we recognize that some visitors may access our services from the European Union (EU), the United Kingdom (UK), or other jurisdictions with additional privacy regulations. If you are located in the EU/UK, please be aware that cookies and affiliate tracking technologies may be active on Applyindex. You may manage or disable cookies through your browser settings at any time.
Affiliate Marketing Banners/Links
We display links or banners on blog posts, landing pages, supervisor search page, PhD position search page, and other pages that lead to external websites (e.g., Coursera, edX, Udemy, airlines, student housing providers, and other higher education-related services). We may earn commissions from these affiliate and partner links at no cost to you. Once you leave Applyindex, any data collection or cookie usage is governed by the privacy policy of the destination website, not us. We encourage you to review their privacy policy before providing personal information.
Privacy Policy Updates
This Privacy Policy may change frequently and is available on our website. By creating a profile on Applyindex, you accept all the privacy policy updates and changes made in the future.
Privacy Policy Complaints and Enquiries
If you have any questions or concerns about our Privacy Policy, please do not hesitate to contact us.
